Are you thinking about conducting a classic employee survey? We are happy to be your reliable project partner.
For us, employee surveys are an effective and proven method of determining the general mood in your company. Important topics ranging from overall satisfaction and workplace conditions to corporate strategy are included in order to give you deep insight into the circumstances of your company. This enables you to uncover relevant optimisation potential for the success of your organisation and reduce fluctuation through more satisfied and productive employees, save costs and increase customer satisfaction at the same time. We guarantee maximum data protection and anonymity at all times in every project phase.
Your advantages from a classic employee survey with Rogator
Our experts have many years of experience in conducting employee surveys in a wide variety of industries. We find the ideal survey format for commercial companies with predominantly office-based employees as well as for industrial companies with many production employees (paper and pencil, online, hybrid). You too can benefit from our expertise.
Full service offer
Rogator offers you a full service for conducting your survey. We take care of all processes from questionnaire development and programming to the recruitment of participants and evaluation. Our experts can advise you in detail at all times on the individual process steps. Thanks to our standards based on many years of project experience, such as standard questionnaires, we can process your survey quickly and professionally for you.
Rogator is committed to protecting your privacy. Therefore you get everything from one source. We use our in-house software and manage your data exclusively on our certified server landscape. No external providers are involved in the process to ensure the protection of your sensitive data at all times. We also ensure anonymity in the evaluation by means of appropriate processes.
The procedure of a classic employee survey with Rogator
In a joint briefing and kick-off workshop, we coordinate all project details with you and the project group. Our experts clarify the technical infrastructure on site for an assessment of the approach and accessibility of the survey. Other important steps are coordination with the works council and suitable communication measures in the run-up to the employee survey in order to increase employee acceptance and willingness to participate.
This is followed by the development of the questionnaire in close coordination with our specialists. The alignment of the survey with your goals and information needs is our top priority. Another success-relevant activity in which Rogator provides you with professional support is communication around employee surveys in your company. Employees and managers should be informed in advance by means of flyers, posters or e-mails - and depending on the circumstances also in different languages - in good time about the implementation and the associated objectives.
The next step is to program your survey using our proven Rogator software. After your release of the final questionnaire in the relevant language versions, the participants are invited via the agreed recruitment channels (e-mail, paper or hybrid). In order to keep the time and costs for the survey as low as possible, Rogator recommends that only the invitation be paper-bound. As a result, your employees can take part in the survey on their own PCs or terminals or with the printed QR code on their smartphone.
Throughout the entire survey process, you have real-time access to response rates and survey history (with aggregated values).
After the field time, results reports are generated, which are aggregated for the entire company and detailed individual reports for departments, teams, different countries or companies within your company.
Finally, the important follow-up processes are implemented. Our experts advise you on possible follow-up processes and take over their coordination and implementation.
Rogator can advise you individually on the following questions regarding the classic employee survey
How long can the questionnaire be?
By default, our questionnaires for classic employee surveys have between 40 and 80 individual questions or items. We build up the questions according to your goals and, of course, only obtain the information relevant to you. In order not to put the motivation of the participants at risk, we develop questionnaires to be as precise as necessary and as short as possible.
How long is the survey period?
The standard survey period is approx. 3 weeks. With regard to the ideal survey period, we do not recommend an interval from the beginning of the week to the weekend. By selecting an extended period, e.g. from Monday to Monday, a fourth week is included. This will increase the reach of your employee survey and reduce the impact of holidays.
How is the anonymity of the participants guaranteed?
For one thing, we apply technical measures in order not to link the collected data with personal data. Survey results cannot therefore be traced back to individuals. We also ensure the anonymity of the participants through evaluation thresholds. For example, groups are usually only evaluated if there are at least five participants.
What should you bear in mind when communicating internally?
In every case, your target group should be informed in good time in order to ensure a smooth process flow and a high participation rate.
The involvement of promoters such as executives, works council and managers or the data protection officer in the communication measures are confidence-building measures which have a positive effect on the willingness to participate. For further details please contact our experts.
How do you achieve a high response rate?
An important factor for a high response rate is sincere and open communication and the guarantee of anonymity for the participants. Other factors can also have an influence, such as internal structures in your company, such as a change in the company, trust in the manager or the conviction that changes really occur through participation. Ask our experts about measures such as reminders and last-call emails.
What happens after the survey?
The time required for a classical employee survey should not be underestimated, because the actual work starts with the results. We advise you on the follow-up processes, such as self-reflection by the report recipients, guidelines, preparation of results with superiors or in the team using the report, as well as various coaching and training sessions for groups or individuals. These are important in order to give employees the feeling that the survey will provide impulses and contribute to the development of the company and bring about change.
In a classic employee survey with Rogator, different topics are asked about in order to give you an overview of the general mood of your company, e.g:
- Overall satisfaction / motivation / identification
- Information / communication
- Cooperation / colleagues
- Tasks / activities
- Working conditions / working climate
- Personal development / remuneration
- Direct superior / leadership behaviour
- Corporate strategy / management
- Improvements for the company / customer focus
Our experts will be happy to advise you on other relevant survey topics for your specific information needs.
Services at a glance
1. Kick-off workshops and consulting
2. Questionnaire development and translations, if necessary
3. Communication and participant invitation
4. Conducting surveys (paper and pencil, online, hybrid)
5. Evaluation and reporting
6. Presentation of results
7. Follow-up processes
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